Massachusetts arborists Association

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Bookkeeper & Administrative Support Team

Monday, October 23, 2023 12:37 PM | Jennifer McPhee

We are in search of a new team member to take over our bookkeeping and office administration position. Of course, one sharp and enthusiastic personality would make up for any lack of previous knowledge on our systems, but familiarity with Quickbooks would make onboarding a cinch and a prowess with Arbor Gold would be icing on the cake! Candidate will have big shoes to fill as our current systems are impeccably organized. If you like your work neat and tidy, you're going to love how this is being handed over!

In addition to the bookkeeping element of this position, administrative talents are equally valued, and this candidate should thrive on a variety of daily tasks. As part of our "first contact" team, phone and clients communication skills are critical. Supporting our sales team in generating proposals, and an impeccable appreciation for detail must bring you joy. Experience with branding through web site content and social media is a plus and provides a creative outlet for those that love both structure and creativity. The vibe we attract tends to be those with an entrepreneurial outlook, where you're willing to roll up your sleeves and continually look for the best way to collaborate and improve on current systems.

We are in the business of taking care of trees, but that's just WHAT we do. Our WHY has more to do with elevating happiness through the experience of horticulture and it begins with our team. Our admin team is small but mighty so the perfect person for this role would be someone who enjoys a friendly, small office atmosphere in the suburbs - with a company who's mission is to care for our planet through the care of trees. Our admin team has been together for years and this position is ideal for someone who is doesn't buy into the trend of jumping from job to job, and is looking for a rewarding place to fulfill their career. This is designed as a full time position but 30-40 hour options will be considered. 

A sampling of bookkeeping tasks include:

* Receivables & Payables & Budgeting

* Payroll

* Tax preparation and accountant liaison

* Daily deposits, cash management and account reconciliations

And things that support our Sales/Operations team include:

* Managing certification records

* Assisting with compliance and insurance paperworks

* Ordering office supplies, tools and equipment

* Oversee all RMV needs and vehicle onboarding

* Participate in onboarding new employees

*Provide weekly financial and CRM reports for sales/admin team

*Support sales team through proposal generation and lead management

*Oversee company email correspondence and serve as primary phone contact

*Assist with coordination of company travel, education, sponsorships and meeting coordination

Need some background info on us? Check out our web site at

Salary and benefits to be determined by experience and full time vs part time.

If you think you might be a good fit for the position, please contact Jen McPhee at 508-843-4046.

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